POWTECH Nurnberg, Sept 30- Oct 2, 2008

Shipping Instructions

Monday, August 11, 2008


General shipping and logistic guidelines for:
POWTECH, Nuremberg
September 30 - October 2, 2008

Exhibit Transport, Inc. is a quality provider of door-to-door exhibit logistics for your exhibit properties, special products and promotional materials. International or Domestic, express or deferred, we coordinate, execute and manage your exhibit transportation and logistics.

Enclosed please find suggested ship dates, customs clearance information and necessities. Let one of our professional and experienced representatives assist in answering any question, provide a pre-move consultation that includes a logistics timetable for your exhibit transportation, and a detailed and accurate cost estimate.

Suggested ship dates:

Ocean freight:

Must be available for pick up from your facility by Aug. 17 or it must arrive at our US warehouse by Aug. 19, 2008

Air freight-General cargo:

Must be available for pick up from your facility by Sept. 7 or it must arrive at our US warehouse by Sept. 9, 2008


Temporary Imports

Please issue separate Invoices for Temporary Importation(Exhibits) and Permanent Importation (Consumables & advertising material). Also temporary & permanent materials must be packed separately, indifferent boxes.

Permanent entries

We can clear on definitive basis consumable materials such as brochures, giveaways and other promotional materials. Please state on the invoice: “Samples not for sale, value for statistical purposes”.

Your commercial invoices and packing list can be in English and must reflect the following and include:
  • Number of units
  • Total number of boxes
  • Fair market value
  • A complete description of the items
  • Serial numbers
  • Model names
  • Schedule B codes

Documentation:


Export Power of Attorney


An Export Power of Attorney must be completed in order to legally authorize Exhibit Transport to act for and on your behalf on issues pertaining to Customs, Export Declaration, or other documentation relating to the shipment in order to pursue proper exportation. This document can be found on our website.

Commercial Invoice

  • A Blank and Sample Commercial Invoice will be provided by Exhibit Transport and available on our website. The Commercial invoice must contain or comply with the following:

  • Your Company Federal Tax ID number

  • Quantity, Description and Value of shipment contents

  • Dimensions of each package in the shipment

  • Our Commercial invoice will automatically calculate the cubic meter of each piece when you fill in the length, width and height in inches. For your records the formula is: L x W x H x .0000164 = CBM

  • Total Actual weight and Volume weight of the shipment (Exhibit Transport will weigh the shipment and provide this information.


Certificate of Origin


A Notarized Certificate of Origin may be necessary for your shipment depending on the commodity.

Commerce Export License


License requirements are dependent upon an item’s technical characteristics, the destination, and the end-use. Only a small percentage of US Exports require a license. The Commerce Control List (CCL) will assist in determining whether the item you are exporting has a specific Export Control Classification Number (ECCN) and whether it will be subject to any licensing requirements. Exhibit Transport can assist in further determining the classification.


Packaging:

WOOD PACKAGING



All clients need to know about the new globally implemented wood packing guidelines. According to U.S Customs and Border Security website the new regulations have been implemented, "with the goal of decreasing the risk of introducing plant pests into the United States."




Wood packaging material MUST carry the ISPM15 mark, which has the universally recognizable, non- language specific IPPC logo and 3 codes. The mark allows for easy verification that the wood meets the necessary requirements during inspection at the point of export or import. The use of this mark allows the import requirements for wood packaging material to remain a paperless system. More information on this requirement and how to obtain treatment or acceptable pallets, crates and packaging material, is available on our website. We recommend palletizing on plastic shipping pallets and confirming treatment of crates prior to purchase. Any packing or palletizing that does not comply with this regulation will be refused or returned to origin, resulting in considerable delay.






Additional Details:

Your On-Line Project Management Profile


Our secure online order management system allows you and Exhibit Transport access to everything you may need from anywhere in the world. We understand your office is wherever you roam and it is our goal to have information, documentation and resources at your fingertips, on demand. Through this system you can utilize:



  • Document storage and access

  • Messaging with Exhibit Transport

  • Messaging with other project contacts

  • Project outline, updates and status


You will be sent an e-mail that details your private user information and login to the Exhibit Transport project management site. You may utilize this site to obtain the proper documentation for your shipment. You can also get real-time tracking and status on your shipment. Shipping instructions specific to Fruit Logistica 2008 will be posted on the site.



You may access the site here: https://exhibittransport.updatelog.com/login



As always Exhibit Transport is available 24 hours a day to assist you with every aspect of your exhibition. Please contact us directly with any further inquiries.

Exhibit Transport Terms and Conditions


Exhibit Transport requires each customer to provide us with the following:



  • Freight power of attorney

  • Customs Power of Attorney

  • Agree to our terms and conditions

  • Agree to, or decline freight insurance

  • Provide us with detailed descriptions of the contents their cargo for customs purposes (Value,contents)

  • Exhibitors must be included into the TSA security database (Surcharges apply to “unknown shippers”)

  • Exhibit Transport will asses credit terms on an individual basis.

  • Exhibit Transport may require an deposit or credit card depending on credit.


*The Outlay Fee is applied to any foreign currency based charge that is paid by Exhibit Transport on behalf of our customers. This charge covers our costs for currency exchange wire transfer fees, and other costs associated with the exchange of U.S. Dollars into a foreign currency. The fee can be avoided with prepayment of cost estimate.



Exhibit Transport accepts the following form of payment: wire transfer, company or cashier’s check, Visa, Master Card, AMEX, and Discover cards.

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