BioFach 2009
February 19-22
Powered by Exhibit Transport:
Exhibit Transport has been appointed the official transportation provider for the USA Pavilion at BioFach 2009 by B-FOR International.
Index of contents
General Shipping and Logistic Guidelines:
Exhibit Transport, Inc. is a quality provider of door-to-door exhibit logistics for your exhibit properties, special products and promotional materials. International or Domestic, express or deferred, we coordinate, execute and manage your exhibit transportation and logistics.
Exhibit Transport will arrange your round trip exhibit transportation, provide customs clearance and have staff on site for move in and move out. We will also assist with customs documentation and shipping labels for both inbound and return shipments. Please contact us for shipping arrangements and a quotation. We always welcome your call @ +1 714 536 4161.
General Shipping and Logistic Guidelines:
Enclosed please find suggested shipping dates, Customs Clearance Information and necessities. Let one of our professional and experienced representatives assist in answering any question, provide a pre-move consultation that includes a logistics timetable for your exhibit transportation, and a detailed and accurate cost estimate.
Exhibit Transport can provide Airfreight for any size shipment.
Air Freight:
General Exhibition and Dry Food Goods:
Ship from your facility by: 2/6/09 and must arrive to our warehouse by 2/9/09
Chilled or Frozen Goods:
Ship from your facility by: 2/5/09 and must arrive to our warehouse by 2/8/09
-Temporary Imports
Please issue separate Invoices for Temporary Importation(Exhibits) and Permanent Importation (Consumables & advertising material). Also temporary & permanent materials must be packed separately, in different boxes.
-Permanent entries
We can clear on definitive basis consumable materials such as brochures, giveaways and other promotional materials. Please state on the invoice: “Samples not for sale, value for statistical purposes”.
Your commercial invoices and packing list can be in English and must reflect the following and include:
- Number of units
- Total number of boxes
- Fair market value
- A complete description of the items
- Serial numbers
- Model names
- Schedule B codes
- Documentation: Commercial
A Blank and Sample Commercial Invoice will be provided by Exhibit Transport and available on our website. The Commercial invoice must contain or comply with the following:
- Your Company Federal Tax ID number
- Quantity, Description and Value of shipment contents
- Dimensions of each package in the shipment
- Our Commercial invoice will automatically calculate the cubic meter of each piece when you fill in the length, width and height in inches. For your records the formula is: L x W x H x .0000164 = CBM
Total Actual weight and Volume weight of the shipment (Exhibit Transport will weigh the shipment and provide this information.
Certificate of Origin
A Notarized Certificate of Origin may be necessary for your shipment depending on the commodity.
Commercial Export License
License requirements are dependent upon an item’s technical characteristics, the destination, and the end-use. Only a small percentage of US Exports require a license. The Commerce Control List (CCL) will assist in determining whether the item you are exporting has a specific Export Control Classification Number (ECCN) and whether it will be subject to any licensing requirements. Exhibit Transport can assist in further determining the classification.
USDA Phytosanitary Certification
A phytosanitary certificate is a document required by E.U. for the import of unprocessed, plant products. This can include fresh vegetables, plants, fresh fruits and raw nuts. A local application for phytosanitary certification can be obtained by contacting:
ANIMAL and PLANT HEALTH INSPECTION SERVICE (APHIS) / PPQ Export Services
http://www.aphis.usda.gov/import_export/plants/plant_exports/index.shtml
http://www.aphis.usda.gov/import_export/animals/animal_exports.shtml
http://www.fsis.usda.gov/Regulations_&_Policies/Export_Information/index.asp
Upon applying for the inspection and certification of each shipment a sampling and inspection may be performed.Please allow 1 to 2 weeks for processing before shipping. The shipment must be made available to the certifying officialfor inspection. It is your responsibility to provide for any treatments or action necessary to meet the import requirements of the E.U. It is also your responsibility to safeguard the certified shipment from infestation between the certification date and the ship date.
Meat & Dairy
To ship meat/poultry/dairy/honey/seafood, contact Exhibit Transport for details of required documentation.
ATLAS Number
Exhibitors who have more than three import - shipments to Germany per year, need an ATLAS number (7 digits). You canget this number free of charge from German customs. For further information please contact:poststelle@kostatlas.bfinv.de . Without an ATLAS number we can’t make any kind of customs clearance.
WOOD PACKAGING
All clients need to know about the new globally implemented wood packing guidelines. According to U.S Customs and Border Security website the new regulations have been implemented, “with the goal of decreasing the risk of introducing plant pests into the United States.”
Wood packaging material MUST carry the ISPM15 mark, which has the universally recognizable, non- language specific IPPC logo and 3 codes. The mark allows for easy verification that the wood meets the necessary requirements during inspection at the point of export or import. The use of this mark allows the import requirements for wood packaging material to remain a paperless system. More information on this requirement and how to obtain treatment or acceptable pallets, crates and packaging material, is available on our website. We recommend palletizing on plastic shipping pallets and confirming treatment of crates prior to purchase. Any packing or palletizing that does not comply with this regulation will be refused or returned to origin, resulting in considerable delay.
INSULATION
With careful packaging, you can protect your products by providing appropriate temperature protection or stability. Per-ishable product should be packaged with enough insulation to prevent or reduce the transfer of heat through the con-tainer walls. Pack in Insulated EPS containers inside corrugated boxes allowing space for coolants.
NEVER USE WET ICE FOR PACKING
Gel Refrigerants/Coolants are the easiest and safest method of refrigeration. Utilize the coolants according tothe manufacturers guidelines. Pack securely to prevent shifting. Fill empty spaces with dunnage such asshredded paper or packing styrofoam.Dry Ice can be used for packaging of frozen items. Many specific tips can help in packaging with dry ice. Thisinformation is available on our website for further review.
Your On-Line Project Management Profile
Our secure online order management system allows you and Exhibit Transport access to everything you may need from anywhere in the world. We understand your office is wherever you roam and it is our goal to have information, documentation and resources at your fingertips, on demand. Through this system you can utilize:
- Document storage and access
- Messaging with Exhibit Transport
- Messaging with other project contacts
- Project outline, updates and status
- You will be sent an e-mail that details your private user information and login to the Exhibit Transport project management site. You may utilize this site to obtain the proper documentation for your shipment. You can also get real-time tracking and status on your shipment. Shipping instructions specific to BioFach 2009 will be posted on the site.
You may access the site here: https://exhibittransport.updatelog.com/login
As always Exhibit Transport is available 24 hours a day to assist you with every aspect of your exhibition. Please contact us directly with any further inquiries.
Exhibit Transport Terms and Conditions
Exhibit Transport requires each customer to provide us with the following:
- Freight power of attorney
- Customs Power of Attorney
- Agree to our terms and conditions
- Agree to, or decline freight insurance
- Provide us with detailed descriptions of the contents their cargo for customs purposes (Value,contents)
- Exhibitors must be included into the TSA security database (Surcharges apply to “unknown shippers”)
- Exhibit Transport will assess credit terms on an individual basis.
- Exhibit Transport may require an deposit or credit card depending on credit. *The Outlay Fee is applied to any foreign currency based charge that is paid by Exhibit Transport on behalf of our customers. This charge covers our costs for currency exchange wire transfer fees, and other costs associated with the exchange of U.S. Dollars into a foreign currency. The fee can be avoided with prepayment of cost estimate.
Exhibit Transport accepts the following form of payment: wire transfer, company or cashier’s check, Visa, Master Card, AMEX, and Discover cards.
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